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In Florida, a significant change took place affecting employers across the state. Effective July 1, 2023, a new law mandates that companies with 25 or more employees must utilize E-Verify, a system designed to check the immigration status of their employees [1].
Continue reading to explore the new mandatory E-Verify for companies with 25 or more employees and how it will impact your business.
What is E-Verify?
E-Verify is an online system used by employers to verify the employment eligibility of their newly hired employees. By cross-referencing information provided on the Form I-9 with records from the Department of Homeland Security and the Social Security Administration, E-Verify helps employers ensure that they are hiring authorized workers [1].
What employers need to know
Employers with 25 or more employees in Florida are now required to use E-Verify as part of their hiring process. This legal requirement is aiming to ensure a legal and compliant work environment. Employers must ensure that they use the system to verify the employment eligibility of all new hires within three business days of their start date [2].
Preparing for the change
To prepare for this new requirement, employers need to familiarize themselves with the E-Verify system and its procedures. They should ensure they have the necessary resources and training to implement the system effectively. This can be achieved by accessing the official E-Verify website which provides comprehensive information, training materials, and user guides.
In addition, employers should review and update their existing onboarding and hiring processes to incorporate the E-Verify requirements. This includes revisiting their Form I-9 completion procedures to ensure accuracy and compliance. Proper training should be provided to employees involved in the hiring process to guarantee their understanding of the new E-Verify obligations [1].
Seeking assistance
Employers may also seek assistance from Professional Employer Organizations (PEOs), like PER. PER has already been providing E-Verify services to their clients for many years.
While this may be a new requirement for some employers, resources provided by our team at PER can provide the necessary support and guidance for your business. By adhering to these changes and employing the assistance available, employers can continue to operate legally and efficiently.
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Sources:
1: Forbes | Many Florida Employers Must Use E-Verify By July 1, 2023 – Is Your Business Impacted?
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